Senior Accountant: Help Us Fuel the Mission!

Priority Deadline: July 24th - we will accept applications after this date.

We are seeking a meticulous and mission-driven Senior Accountant who believes that financial precision is a cornerstone of social impact. At College Track, we don’t just "do the books"—we manage the resources that empower scholars to break the cycle of educational inequity.

Position Overview

The Senior Accountant is a key member of the Finance & Accounting team, reporting directly to the Controller. This role owns the general ledger close for fixed assets, leases, prepaids, and accrued liabilities; leads benefit and payroll-related balance sheet reconciliations; manages the annual financial statement audit and Form 990 preparation; and serves as a technical accounting resource for the department, researching authoritative guidance and supporting internal controls, contract review, and policy development.

Primary Responsibilities

Fixed Assets & Lease Accounting

• Maintain the fixed asset schedule — adding new assets and disposals and verifying classification and useful lives — and prepare monthly depreciation and amortization journal entries

• Review accounts payable for fixed-asset additions and prepare reclassification entries

• Perform the monthly fixed asset rollforward and reconcile the sub-ledger to the general ledger, and prepare year-end fixed asset footnote and cash flow statement support

• Prepare ASC 842 lease journal entries (ROU asset amortization and lease liability) and reconcile to Visual Lease, and maintain the Visual Lease database

• Determine annual short-term / long-term lease liability classification and maintain capital and operating lease agreement records

Prepaids, Accruals & Balance Sheet Reconciliations

• Own prepaid rent allocation, prepaid expense journal entries and reconciliation schedules, and security deposit reconciliation

• Record and reconcile the Concur credit card expense accrual and the Concur expense reimbursement accrual

• Reconcile accrued expenses

Payroll & Benefit Liability Reconciliations

• Reconcile health benefit expense and liabilities to carrier statements and FSA benefit liability and expense to the third-party administrator

• Reconcile payroll liability accounts and perform the quarterly workers’ compensation accrual review and reconciliation

• Reconcile the annual Bonusly peer-recognition expense

Contract Management

• Review agreements for financial compliance

• Support contract lifecycle management, including workflow coordination, contract review, tracking milestones, contract variances, and renewals

Technical Accounting, Internal Controls & Compliance

• Research GAAP / FASB pronouncements and ensure proper accounting treatment

• Develop, document, and monitor compliance with internal controls and accounting policies.

• Provide accounting policy education and training to the team

• Perform the annual systems user-access audit across Intacct, ADP, Bill.com, and Concur

• Support records and filings for business licenses and property tax welfare exemptions

Audit, Tax & Planning

• Manage the annual financial statement audit, including the PBC list and scheduling, and prepare audit support across all functional areas

• Manage annual Form 990 preparation in coordination with external tax preparers, and provide 990 support for fundraising event expenses and payroll / compensation data

• Contribute to the functional expense allocation schedule

• Participate in annual and semi-annual planning and goal setting

Qualifications

Education & Experience

• Bachelor’s degree in Accounting, Finance, or a related field required; CPA preferred

• Minimum 4–6 years of progressively responsible accounting experience, with demonstrated strength in general ledger, accruals, fixed assets, and balance sheet reconciliation

• Working knowledge of nonprofit GAAP (ASC 958) and ASC 842 lease accounting

• Prior experience in a nonprofit organization with a budget exceeding $10M preferred

Technical Skills

• Proficiency in Microsoft Office, with strong Excel skills required

• Proficiency in Google Workspace, with strong Google Sheets skills preferred

• Experience with Sage Intacct or comparable cloud-based ERP required; experience with Concur Expense strongly preferred

• Familiarity with lease accounting software (e.g., Visual Lease), Bill.com, and benefits / TPA reconciliation preferred

• Comfort with multi-entity chart of accounts structures and account-level reconciliation

• Familiarity with AI-assisted tools (such as Claude or Gemini) in support of accounting and finance workflows preferred

Core Competencies

• Commitment to the mission of College Track and to equitable service to scholars from underserved communities

• Strong technical accounting judgment, with the ability to research and apply authoritative guidance independently

• High degree of accuracy and attention to detail across recurring reconciliation and close responsibilities

• Strong organizational skills with the ability to manage multiple deadlines across monthly, quarterly, and annual close cycles

• Effective written and verbal communication skills, including the ability to train staff and advise on accounting policy

• Demonstrated ability to work both independently and collaboratively within a team structure

Compensation and Benefits

This position is full-time exempt with a full compensation range of $101,200.00 - $126,500.00with the exact compensation depending on experience. However, as someone new to the role, you can expect an offer around $107,525.00 - $113,848.85 to ensure internal equity while leaving room for salary growth during your time in the position.

College Track provides access to extensive benefits centered around three core areas of wellness: health care, work-life balance, and financial security. We believe time off is essential to success and provide up to 23 discretionary time off days (Sick and Vacation) in addition to 23 paid office closures and holidays in your first year of employment.  Learn more about benefits here (bit.ly/JpBs22).

What Else You Should Know

• This is a hybrid role based in Oakland, CA. 

• While we hire great people from a wide variety of backgrounds, we especially encourage applicants who identify as first-generation college graduates to apply for open opportunities on staff.

• College Track is an equal-opportunity employer fully committed to achieving a diverse workforce. College Track does not discriminate based on race, age, color, religion, national origin or ancestry, sex, gender, disability, veteran status, genetic information, sexual orientation, or gender identity or expression.